Your Processes Should Run
Without You.
We connect your tools, eliminate manual steps, and build workflows that execute end-to-end without a person in the middle. Every trigger, every decision, every handoff — automated.
of an operations team's time spent on tasks that should not require a human
the error rate in manual data entry compared to automated transfer
average annual cost of a single manual process across a 10-person team
If It Runs on Human Effort Today, It Can Run Without It Tomorrow.
Six classes of automation we deploy. Most clients need two or three in combination.
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Three Things Happen Every Time a Workflow Runs.
This is what the automation is doing while your team is doing something more valuable.
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Find Your Process.
Select an industry. See the exact workflows we have already automated.
Load Confirmation Automation
Carrier confirmations processed from email, load board updated, broker notified.
POD Processing
Proof of delivery documents extracted, matched to load, invoice triggered automatically.
Freight Invoice Reconciliation
Carrier invoices matched against POs. Discrepancies flagged. Clean invoices auto-approved.
Manual vs. Automated.
The same process. Run by your team today. Run by your automation tomorrow.
Someone manually checks email and copies data into the system
Email arrives, data extracted and filed in under 3 seconds
Approvals sit in inboxes for days waiting for a human to act
Approvals route instantly, reminder sent if no response in 4 hours
Reports built manually every week from multiple spreadsheets
Report generated and delivered every Monday at 8am automatically
Errors from copy-paste spread across three systems before caught
Data validated at entry point, errors caught before they propagate
New client onboarding takes 2 days of back-and-forth coordination
Onboarding completes in 20 minutes with no coordinator involved
Every row above is a real process we have automated for a client.
What Is This Process Costing You?
Adjust the inputs to calculate the annual cost of running this process manually — and what it costs you to keep it that way.
20 hrs / wk
3 people
$55 / hr
Annual cost — manual process
$171,600
per year in staff time
Shorter bar = faster payback
Estimates based on industry averages. Actual results vary by process complexity.
The Tools That Power Every Automation.
We choose tools based on what is most reliable in production — not what is trending. Every automation is built to run without maintenance.
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Commonly built on n8n · Make · LangGraph · Python · REST APIs · Webhooks · PostgreSQL
Questions About Process Automation
Answered directly, without the sales pitch.
What is process automation and how is it different from writing a script?
A script runs once and stops. A process automation is a persistent, monitored workflow that runs on a trigger, handles exceptions, retries on failure, and connects to multiple systems. It does not need a developer to babysit it. We build automations using orchestration platforms like n8n and LangGraph so that the logic is visual, auditable, and modifiable without a full engineering cycle.
Which processes are good candidates for automation?
Any process with these four properties is a strong candidate: it runs more than ten times a week, it involves moving data between at least two systems, it follows a consistent set of rules or conditions, and it currently requires a human to initiate or advance it. Common examples include invoice processing, lead routing, document filing, report generation, customer onboarding, and compliance monitoring.
How long does it take to build and deploy a workflow automation?
A single-process automation typically takes 1 to 3 weeks from approved design to production. A multi-process build covering an entire operational area takes 4 to 8 weeks. Every engagement starts with a free 2-week diagnostic where we map the target process, design the automation, and estimate savings before any build begins.
Do my existing tools need to support an API?
Most modern business tools have an API or webhook support, and we connect to them directly. For tools that do not have APIs, we use email listeners, file watchers, or browser-based methods as fallbacks. In rare cases where no integration path exists, we will tell you clearly at the diagnostic stage rather than discovering it mid-build.
What happens when the automation breaks?
Every automation we build includes error handling, retry logic, and alerting. When a step fails, the workflow retries with backoff, logs the failure, and sends an alert to your nominated contact. We also provide 30 days of post-deployment support during which we fix any issues at no additional charge.
Will I be dependent on Quixas to make changes?
No. We build automations in n8n or Make, which are visual tools your team can learn to modify. At handover we provide documentation and a walkthrough of every workflow. For more complex LangGraph builds, we document every node and decision point. Our goal is that you own what we build, not that you depend on us to run it.
Can you automate a process that involves human judgment at some steps?
Yes. We build human-in-the-loop workflows where the automation handles all mechanical steps and pauses at defined points for human approval. The human sees exactly what the automation has done, the data it has gathered, and what it is asking them to decide. After approval, the workflow continues automatically. This is common in finance, legal, and compliance contexts.
What does it cost to automate a process with Quixas?
We scope every project individually. A single-process automation and a multi-system build covering five workflows cost very different amounts. We offer a free strategy session where we map the process, design the automation, and give you a cost and timeline estimate before any commitment. Most clients find the ROI case is clear within that first session.
Which Process Is Costing You the Most Right Now?
Tell us what it is. We will map the automation, estimate the savings, and show you what it would look like to run it without your team's involvement. No commitment required.