AI Operations Engine

Your Operation
Has a Process It
Cannot Afford to Keep.

We map the workflows costing you the most, build AI agents that replace them, and deploy into your production environment within weeks. Not a pilot. Not a proof of concept. A system your team uses on Monday.

70%process time reduction
10k+tasks automated daily
92%on-time delivery
60dto measurable ROI
Audit phase is free
First system live in 3 to 6 weeks
You own 100% of the code
The Real Cost

Most Businesses Know They Have
A Manual Process Problem.

Very few know what it is costing them.

Invoices sitting in inboxes waiting for someone to open them

Reports that take half a day to build because the data is in four systems

New clients onboarded manually by a coordinator who should be doing something else

Sales reps manually updating CRM records instead of closing deals

Support tickets routed by a person reading each one

Decisions delayed because no one has the right data at the right moment

What Manual Processes Actually Cost

Hours lost per employee per week to manual data tasks8.5 hrs
Annual cost of a single manual process (10-person team)$47,000
Revenue delayed by manual approval bottlenecks12–18 days

These are not inefficiencies. They are a tax your operation pays every single day — and every day is compounding.

The System

Four Phases.
One Deployed System.

Every engagement follows the same structure. Not because we are rigid — because this sequence is the one that consistently produces results.

THE APEX FRAMEWORK
Free
Audit

Find Every Revenue Leak

We map your operation end to end and identify every manual process costing you time, money, or deals. You receive a dollar-value leakage report before any build begins.

Weeks 1–2 · Free
Architect

Design the Agent System

We design a multi-agent architecture specific to your stack — LangGraph orchestration, RAG layers where needed, human-in-the-loop checkpoints where required.

Weeks 2–3
Build

Deploy to Production

Agents built, tested on live data, integrated into your CRM, ERP, or WMS, and deployed. Not a sandbox. Not a demo environment. Your actual operations.

Weeks 3–10
Own

Operate and Improve

Self-healing monitoring, 90-day hypercare, and quarterly capability upgrades. The system gets better with every interaction it processes. You own 100% of the code.

Ongoing

Swipe to explore →

The Engagement

Everything Included.
Nothing Left Out.

Every component below is part of a standard engagement. Nothing is an upsell.

Revenue Leak Audit and Dollar-Value Report

Full operational mapping of manual processes, bottlenecks, and missed revenue touchpoints. Delivered as an executive-ready document with prioritised ROI projections.

Clarity before commitment

Custom Multi-Agent AI System

Production-grade agentic pipeline built on LangGraph — context-aware agents, self-healing workflows, multi-agent orchestration — deployed and tested on your live data.

Live in production

RAG-Powered Knowledge Layer

Custom retrieval system built over your SOPs, contracts, rate sheets, or internal documents — so agents answer accurately from your data, not from general knowledge.

Zero hallucinations

Voice AI Agent

A 24/7 AI voice layer for inbound intake, appointment booking, or operational triage — fully integrated with your backend systems and CRM.

24/7 coverage

Operations Dashboard and Live ROI Tracker

A real-time dashboard showing agent performance, hours saved, tasks completed, and revenue impact. Built for executive review, not IT reporting.

ROI in numbers

90-Day Hypercare and Quarterly Upgrade

Three months of direct access, bug fixes, model refinement, and one quarterly session to expand agent capabilities as your business grows.

Supported post-launch

Team Enablement Workshop

A 2-hour live session for your team covering how to work alongside agents, when to escalate, and how to get more from the system week over week.

Team aligned

You own 100% of the code, agents, and IP at handover. No vendor lock-in. No recurring licence fees for the system itself.

In Production

What Happened
When We Deployed.

Four clients. Four operations. Measured results.

Heliovia Medical
Voice AI Agent
The Operation Before

Admin team manually answering every inbound patient call, booking appointments, and updating records. After-hours calls missed entirely. Coordinator spending 6 hours a day on scheduling.

The Result
70%

Admin load reduced

24/7 autonomous patient scheduling. Zero missed after-hours calls. Coordinator reallocated to patient-facing work.

Retell AIPythonCRM Integration
MyMemba
Multi-Agent System
The Operation Before

Multi-tenant SaaS platform with no automated billing workflows. Engineering team manually reconciling Stripe every billing cycle. Onboarding taking days instead of minutes.

The Result
3,000+

Users managed autonomously

Automated billing, multi-tenant logic, and Stripe reconciliation — all agent-managed. Onboarding reduced to under 20 minutes.

LangGraphStripe APIPostgreSQL
HealthU
RAG-Powered Agent
The Operation Before

Clinical and product knowledge scattered across PDFs, internal wikis, and email threads. Staff spending hours locating answers that should take seconds. No audit trail.

The Result
18

Complex queries answered per session

Agents reason over proprietary clinical data in real time. Every response cited, every query logged. Full audit trail for compliance.

LangChainPineconeGPT-4o
SupChains
Supply Chain Agent
The Operation Before

Demand monitoring dependent on a single analyst checking spreadsheets each morning. Reorder decisions delayed by 24 to 48 hours. Stockouts a recurring operational cost.

The Result
0

Stockouts this quarter

Autonomous demand monitoring across 47 SKUs. Reorder recommendations generated and routed the moment thresholds are crossed.

LangGraphPythonERP Integration

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Client Testimonial

Working with Quixas was a game-changer. Their team not only delivered on time but the AI system they built reduced our admin load by 70%.

Heliovia Medical, AI Voice Receptionist
Client Testimonial

Exceptional analytical skills and ability to translate data into action. The Quixas team's professionalism was evident throughout the entire engagement.

HealthU, Product Manager
Client Testimonial

Outstanding team, excellent communication. Quixas exceeded our expectations, and we are thrilled to continue the partnership.

MyMemba, Chief Executive Officer
Our Commitment

60 Days to Results.
Or We Keep Working.

If your AI system does not demonstrably reduce manual operational hours by at least 20% within 60 days of going live, we will continue working at no additional cost until it does. No renegotiation. No conditions. No asterisks.

20% minimum reduction in manual hours60-day measurement windowNo cost until the threshold is met
Book a Free Diagnostic →

Which Process Is Costing You
the Most Right Now?

Tell us. We will spend 30 minutes designing exactly what the agent would look like, what it would eliminate, and what you would get back. No commitment required at that stage.

30-minute call, no pitch deck
Response within 1 business hour
Audit phase is free, no commitment